SwordPtolemy
Turnkey IP Rights Case Management
Ptolemy® is a software solution for all your Patent, Trade Mark and other I.P. Rights Management Operations, adding a new dimension to your public and private communication requirements. 
A Web based Management tool
All the procedures managing the life of I.P. rights are covered: examination, publication, opposition, grant / registration, maintenance of the register, cancellation, renewal or annuities, assignments etc.
Incoming forms: The IP Right Case is the key component in Ptolemy®, designed to enable easy access to all documents associated with the case, and all correspondence on the case. These are captured through the Office’s website or electronic exchanges, from the mailroom or keyed in from the paper forms directly on screen.
Outgoing correspondence: Ptolemy® incorporates an XML/XSL based correspondence management and generation tool, relating over 150 reusable tags to specific data items with an IP Right, and related persons and procedures.
Procedures follow up: A diary of required actions and limit dates is kept in the light of which the life cycle of a Trade Mark or Patent and the activity of examiners are managed. Configurable examination checklists linked with correspondence facilities are the basic and powerful tool for the IP examiners.
Publication: Ptolemy’s Gazette production mechanisms are used to generate a Gazette reflecting the Office’s preferences in terms of precise content and layout. A dynamic publication on the Office website is also possible.
Statistics: Ptolemy®'s database is configured to track all information for WIPO statistics and management reports, and enabling a close follow up of the Office's activity.
Fees module: Enables comprehensive key-in, follow-up and management of all income received.
Additional modules of Ptolemy®
Trade Marks searching: Search requirements are covered by Ptolemy®'s possible integration with Acsepto®.
Mailroom: Data capture, automatic process & dispatch of incoming and outgoing documents.
SWORD Data Update (SDU): Generic module which accepts incoming data and injects it into a database, or transforms it into a given output format. SDU is used with Ptolemy® to download and process International registrations data (MECA).
Electronic Document Management: Ptolemy® can be interfaced with all major Automatic Document Capture, EDM and Workflow systems: Kofax Capture, IBM FileNET, EMC Documentum, etc.
E-Filing: Online services for applications. Other procedures can also be handled on the web.
E-Payment: Online payment for applications & renewals.
A Communication tool
Intranet / Internet: All components of the system are designed using Internet/ Intranet technologies. The user interface is based on Internet browsers. The interface displays forms, files and register entries in a similar way to the current paper forms.
Data Exchange: Ptolemy® is designed respecting the standards used in data exchange within the I.P. Community. It is adaptable to all requirements.
The Web-Site: The technology used by Ptolemy®, and the information it stores, make it the perfect basis for an Office's Web Site. We can implement this to incorporate general information, statistics, the Gazette generated by the in-built publication tool, and a public search module.
Other Business Areas
Contracts Management – including terms tracking & royalties calculation
Companies Registration
Domain names Registration
